Document Controller cum Receptionist

Job description


Royal Joinery has its own dedicated workshop to assist clients on high profile projects that require international expertise and a degree of workmanship that eliminates the need to source sub-contractors and third-party furniture suppliers. Our primary focus is on carpentry and woodwork specialties across a wide variety of projects and sectors through the delivery of sophisticated qualified experts in their field and innovative techniques and equipment.


You:

Are you a diversified professional looking for a role within an ambitious Company? Are you confident, able to influence, challenge and build relationships at all levels?


We are recruiting a Document Controller cum Receptionist to join our exceptional Royal Joinery. This is an exciting and challenging opportunity for someone with proven joinery experience who is personable and capable to quickly establish their credibility.


If you are excited by a challenge, have a can-do attitude and a passion for leaving your mark on an organization then this is the opportunity for you.


We want to encourage you to grow and challenge yourself because when we pursue excellence, we create great experiences together and with our customers.

…. Sounds like YOU? Then read on.


In this role you will have the opportunity for controlling the data, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.


Your responsibilities:

  • Receive and register all incoming documents such as letters, Tender documents, contract documents, Invoices, Payment Certificate from Consultant, Contractor and accordingly distributes them to all concerned persons, After reviewed by the Executive Manager.
  • Prepares internal memos, outgoing letters and transmittals etc. and responsible for compilation.
  • Maintains database for all types of outgoing and incoming documents for tracking and easy retrieval.
  • Tracks processing of Payments Certificate (PCs), Approval Request Form (ARFs), Agreed Value of Engineer's Instruction (AVIs) and Request to Proceed (RTPs) from the opening to closing.
  • Maintain, Register and Safe storage of all original Contract Documents and Consultancy Agreements.
  • Administer compete filing system and ensure filing of all actioned documents promptly.
  • Supports technical projects and departments.
  • Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
  • Allocates and controls the document numbering system for the project work.
  • Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
  • Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.

Requirements

To succeed in this role, you should have the following skills and experience:

Qualifications:

- Secondary School Certificate or Diploma Holder.

- Knowledge of MS word Must

Experience:

  • Minimum 05 years work experience in a well established organization (s) as a Document Controller

Benefits:

In return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.


Location:

Abu Dhabi


What will it be like to work for United Al Saqer Group?

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing several key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.


**Please note as a reputable company we do not use external agencies for any of our recruitment requirements. Additionally we would not ask potential candidates to pay for the privilege of applying or to be interviewed for any of our roles..**