Executive Secretary

Job description

Royal Joinery has its own dedicated workshop to assist clients on high profile projects that require international expertise and a degree of workmanship that eliminates the need to source sub-contractors and third-party furniture suppliers. Our primary focus is on carpentry and woodwork specialties across a wide variety of projects and sectors through the delivery of sophisticated qualified experts in their field and innovative techniques and equipment.


You:

Are you a diversified professional looking for a role within an ambitious Company? Are you confident, able to influence, challenge and build relationships at all levels?


We are recruiting an Executive Secretary to join our exceptional team in Royal Joinery. This is an exciting and challenging opportunity for someone with proven experience in supporting high-level executives and management.

If you are excited by a challenge, have a can-do attitude and a passion for leaving your mark on an organization then this is the opportunity for you.


We want to encourage you to grow and challenge yourself because when we pursue excellence, we create great experiences together and with our customers.

…. Sounds like YOU? Then read on.

Your responsibilities:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.

Requirements

To succeed in this role, you should have the following skills and experience:

  • Relevant experience performing a variety of administrative support functions.
  • Computer skills including ability to operate MS Office and other word processing programs at a highly proficient level.
  • Knowledge in Oracle system is an advantage.
  • Experience in project coordination, correspondences, etc.

Language:

  • Communication proficiency in English - verbal and written

Skills and Competencies:

  • Professionalism with pleasing personality
  • Respectful and courteous
  • Excellent communication skills (verbal & listening)
  • Good writing skills
  • Analytical and problem solving skills
  • Trustworthy
  • Stress resilience
  • Time Management, Planning & Organizing

Benefits:

In return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.

Location:

Mussafah, Abu Dhabi

What will it be like to work for United Al Saqer Group?

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing several key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.


**Please note as a reputable company we do not use external agencies for any of our recruitment requirements. Additionally we would not ask potential candidates to pay for the privilege of applying or to be interviewed for any of our roles..**